Registration
Don’t miss the unique experience in Soča Valley
GENERAL TERMS AND CONDITIONS
- Each participant competes at their own responsibility.
- By paying the registration fee and signing the registration form, the participants accept the terms and conditions and agree to take part at their own risk (parents or caregivers accept this responsibility for underage participants by signing the registration form).
- Participants must be in good physical shape.
- The race will take place in all weather conditions unless the safety of the participants is at risk (extreme storm …). In such case, the organizing committee will decide upon a backup trail, backup parts of the trail, or complete cancellation of the race.
- Due to the difficulty of the race, participants under the age of 18 cannot take part in 25, 35, and 50 km distances.
- The trail/route will be well marked (strips, plates, flags …). The race staff and volunteers will be present at key points in order to direct the participants.
- The organizer does not accept liability for any damage or injury made by the competitors to themselves, to other competitors, or to a third person.
- We do not return the paid fees.
- The registration cannot be transferred to 2026.
- Change of registration (runner change or distance change) is possible only until 12th June 2025. After this date, changes will only be possible at BIB pick up at an additional charge of 10 EUR (in case of transfers to a longer distance it is necessary to pay the difference in the fee as well). Contact for changes: info@soca-outdoor.com.
- The organizer does not accept liability for any damage made to the participant’s gear.
- Should the route marking be deficient or missing, runners have to report it at the nearest checkpoint.
- All participants must carry the mandatory gear.
- All participants must follow the marked path. Any use of shortcuts and going out of the marked trail will be punished with immediate disqualification. In case you don’t see any route markings for more than 200 meters, go back to the last marking and re-check the possibility of continuing.
- A designated parking space will be available for teams, competitors and spectators. The parking fee will be 10 EUR per vehicle for the whole weekend. The parking fee is to be paid upon arrival at the event.
- The organizer reserves the right to make changes to the event program. If any changes shall be accepted the participants will be notified in time.
- By registering, the participant authorises the processing of registration data in the databases of the Soča Outdoor Festival, the Europe Trail Cup and the partner events Julian Alps Trail Run, Kočevsko Outdoor Festival and Ultra Trail Vipava Valley.
- For disciplines where the starts are organized in blocks (10km, 15km, 25km), it is considered that only those who start in the first block compete foe absolute victory in the discipline. Competitors can freely choose in which block they will start – it is the responsibility of the individual competing for the overall victory to come to the first starting block. Complaints after completion are not possible.
PENALTIES AND DISQUALIFICATION
- Failure to follow the marked trail/route and use of shortcuts (the trail has marked and hidden checkpoints). Each participant must be recorded at all checkpoints. Penalty for missing a checkpoint is disqualification.
- Incomplete mandatory gear (organizer may at any time verify if participants have all the mandatory gear). Each participant must have and must show the mandatory equipment when asked to do so. Penalty for incomplete mandatory gear is 1 hour for every missing part. If you do not show the equipment, you are disqualified.
- Disposal of trash on the trail or next to it – disqualification.
- Using shortcuts, not following the marked path, coming to a check point or station from the wrong direction results in at least one hour penalty for each irreularity.
- Using transport during the race – disqualification.
- Insulting the organizer or volunteers – disqualification.
- Failing to help a fellow participant in distress – disqualification.
- Proceeding after the time limit – disqualification.
- Disqualification or penalty can be immediate or upon detection of the irregularity.
MANDATORY GEAR
Mandatory gear is meant for your own safety! In case of bad weather conditions, the event organizer has the right to prescribe additional mandatory gear, which will be posted right before the start.
| GEAR | 5 km | 10 km | 15 km | 25 km | 35 km | 50 km | VERTICAL |
|---|---|---|---|---|---|---|---|
* Bib number in a visible place | X | X | X | X | X | X | X |
Suitable running shoes | X | X | X | X | X | X | X |
Back-up drinks for between refreshments | REC. | X | X | X | |||
* Your own drink cup (15 cL minimum) | X | X | X | X | X | X | X |
Astrofoil (1.40 x 2.0 m minimum) | X | X | |||||
* Hooded jacket | X | X | |||||
Whistle | REC. | ||||||
Mobile phone | REC. | REC. | REC. | X | X | X | X |
Additional food | REC. | X | X | ||||
* Basic first aid | REC. | X | X | ||||
Cap/buff and gloves | REC. | REC. | X | X | REC. |
X – Compulsory REC. – Recommended EMPTY – Not required
* BIB number must be placed at the front of your body, to your t-shirt or a belt, on bike in case of MTB.
* You need to bring your own drinking cup (15 cL minimum). There will be no plastic cups at aid stations, so each participant must provide their own.
* Hooded jacket. The jacket must have a hood and must be waterproof.
* Basic first aid kit, which must have at least one or two gauzes, one elastic bandage and a packet of plasters.
PHOTO AND VIDEO
All runners agree with promotional use of photo and video material from the race.
CANCELLATION OF EVENT IN STATE OF EMERGENCY
- Cancellation 4 months before the start – 90% refund.
- Cancellation up to 2 months before the event – 70% refund and 20% discount next year.
- Cancellation up to 14 days before the event – 60% refund and 20% discount next year.
- Cancellation less than 14 days before the event – no refunds.
The organizer will offer also the transfer of registration to 2026.
CANCELLATION OF ATTENDECE DUE TO HEALTH PROBLEMS
Participants who are unable to attend the event due to health problems and have already paid the entry fee, can request a partial refund of the entry fee at: info@soca-outdoor.com. The runner must present an official medical document (certificate, medical certificate etc.) when requesting a refund.
Note the following:
Refund of 90% of the payment, if the request for refund is made before 1st March 2025.
Refund of 70% of the payment, if the request for refund is made between 2nd March 2025 and 1st April 2025.
Refund of 50% of the payment, if the request for refund is made before between 2nd April 2025 and 1st June 2025.
Refund after June 1st 2025 is not possible, regardless of the reason why the runner does not participate in the competition.
In case that a runner does not participate in the competition regardless of the reason, he / she will also waive the starting package and all other benefits that runners have.
PREGNANCY POLICY
Read more about our pregnancy policy here.
POLICY FOR ATHLETES WITH DISABILITIES
Read more about our policy for athletes with disabilities here.
GREEN COMMITMENT OF SOČA OUTDOOR FESTIVAL
When registering, runners and cyclists accept the Green Commitment of Soča Outdoor Festival:
As a participant of Soča Outdoor Festival, I commit that:
- I will not dispose of waste, run or cycle outside the marked paths,
- I will not pick flowers,
- I will separate waste,
- I will drink tap water and save natural resources,
- I will respect wildlife,
- I will respect the local environment and the local population,
- and encourage others to do the same.
Thank you!
REGISTRATION DEADLINES AND FEES
| DISTANCE | until 30. 12. 2024 | until 7. 4. 2025 | until 16. 6. 2025 | ON SITE |
|---|---|---|---|---|
5 km | 36 EUR | 42 EUR | 47 EUR | 55 EUR |
10 km | 42 EUR | 48 EUR | 53 EUR | 65 EUR |
15 km | 47 EUR | 53 EUR | 58 EUR | 70 EUR |
25 km | 54 EUR | 63 EUR | 68 EUR | 80 EUR |
35 km | 57 EUR | 68 EUR | 73 EUR | 85 EUR |
50 km | 66 EUR | 78 EUR | 84 EUR | 95 EUR |
Vertikal | 16 EUR | 21 EUR | 26 EUR | 35 EUR |
Nordic walking 5 km | 36 EUR | 42 EUR | 47 EUR | 55 EUR |
Nordic walking 10 km | 42 EUR | 48 EUR | 53 EUR | 65 EUR |
All prices are in EUR and include VAT.
SPECIAL OFFER!
Runners who will run 35km, 25km or 15km can also register for the Vertical Run at a special price of EUR 15 when registering for one of these two disciplines. The additional registration for the Vertical Run should be done within the registration for the 35km, 25km or 15km.
For the 5km run you can also register children under 12 years of age at a special price (attendance with an adult is obligatory). You can arrange this while registering for the 5km with an additional payment of 20 EUR.
GROUP REGISTRATIONS
- Minimum number of runners is 5.
- Runners can register for different distances.
- A 10% discount on the registration price applies to a group of 5 to 10 runners.
- For a group of 11 runners or more, a 15% discount applies to the registration price.
- If you wish to register as a group of 5 or more runners, please contact us at info@soca-outdoor.com (please indicate the number of runners on each trail).
APPLICATION DEADLINES AND SPOT LIMITS
| DISTANCE | until 30. 12. 2024 | until 7. 4. 2025 | until 16. 6. 2025 | ON SITE |
|---|---|---|---|---|
5 km | 130 spots | 130 spots | 140 spots | 400 |
10 km | 230 spots | 230 spots | 240 spots | 700 |
15 km | 230 spots | 230 spots | 240 spots | 700 |
25 km | 160 spots | 160 spots | 180 spots | 500 |
35 km | 100 spots | 100 spots | 100 spots | 300 |
50 km | 65 spots | 65 spots | 70 spots | 200 |
Vertikal | 30 spots | 30 spots | 40 spots | 100 |
For the Soča Outdoor Festival, there are three registration deadlines. The first registration deadline is until December 30, 2024, the second until April 7, 2025, and the third until June 16, 2025. Registration will also be possible at the event if the spots are not filled.
There are two conditions for moving to the next registration deadline: the limit on the number of registrations for each deadline and the date.
Example: There are 65 spots available for the 50 km route until the end of the registration period. If the spots are sold out before December 30, the price will increase before the deadline. However, if all 65 spots are not sold, the price remains the same until the registration deadline, which in this case is December 30, 2024.
